INTERNATIONAL YOUTH NUCLEAR CONGRESS
BYLAWS
(AS ADOPTED MAY 12, 2004 )
NAME AND OBJECTIVES
1. The general body of the International Youth Nuclear Congress
("IYNC") is also called the IYNC Network ("Network"). The mission
of the IYNC is:
We, as representatives of the new generation of professionals in
the nuclear field agree to seize the opportunity of IYNC 2000 by
creating an international network, the "International Youth Nuclear
Congress", to
- Develop new approaches to communicate benefits of nuclear
power, as part of a balanced energy mix.
- Promote further peaceful uses of nuclear science and technology
for the welfare of mankind.
- Transfer knowledge from the current generation of leading
scientists to the next generation and across international boundaries.
One of the major activities of the IYNC Network is to organize
bi-annual meetings to be held in various locations around the globe
in years ending with an even number ("general Congress meeting").
MEMBERSHIP
1. IYNC does not have a fixed membership. It is generally intended
that participants in IYNC will be young professionals and students
having a professional and/or educational interest in the fields
of nuclear science and technology.
2. IYNC "Participant" shall refer to any person who has participated
in any IYNC activity or event (such as a general Congress meeting)
or has expressed an interest in working towards the goals of IYNC.
ORGANIZATIONAL STRUCTURE
1. IYNC is governed by a Board of Directors ("the Board") consisting
of:
A. One representative from each country (referred to as "National
Representative") involved with IYNC. Each National Representative
shall serve a term up to 2 years, as determined by each country.
The number of terms a representative may serve is not limited.
B. Up to 20 Members At-Large. Each Member At-Large serves a 2-year
term. Except in the case of no candidates being nominated, members-at-large
will be limited to serving 2 consecutive terms.
C. Elected officers. Elected officers shall serve a 2-year term.
The elected officers are:
· Network President
a. The Network President shall not serve more than one consecutive
term.
· Treasurer
a. The Treasurer shall not serve more than two consecutive terms.
· Executive Secretary
a. The Executive Secretary shall not serve more than two consecutive
terms.
D. Appointed officers. These officers are appointed by the Network
President and approved by a majority of the Board members taking
part in the vote. Appointed officers shall serve a 2-year term.
They are:
- Bulletin Editor
- Research Project Chair
- Web Chair
The Network President may appoint additional officers as needed,
but only the three officers listed above will be recognized as Board
members.
E. General Co-Chairs of the two previous and current general Congress
Meetings.
2. Responsibilities
A. Network President
· Responsible for general management of organization.
B. Treasurer
- Responsible for management of financial records of IYNC in
accordance with U.S. regulations for non-profit organizations.
- The Treasurer shall file all required forms with the Internal
Revenue Service and California Franchise Tax Board, prepare annual
financial statements, and work closely with the Financial Chair
of each general Congress meeting.
C. Executive Secretary
- Responsible for recording and distributing minutes of all Board
meetings.
- The Executive Secretary shall run elections for Board members
and elected officers as described elsewhere in this document.
D. Board Members
- The outgoing board members shall be responsible for selecting
the location of the next Congress.
- The incoming board members shall be responsible for approving
appointed officers and the budget of the IYNC and deciding by
vote any other matters brought forth by the Network President.
E. National Representatives
- Provide regular reports on national activities
- Be an IYNC ambassador in home country
- Participate in all electronic votes
F. Members-at-Large
- Be an active participant in IYNC activities
- Participate in all electronic votes
3. Selection of Board members
A. National Representatives: Shall be selected by the first appropriate
criteria of the following list:
a. Selected by a young professional or young generation branch
of a nuclear society or by a young professional group within the
country; in the case that more than one such organization wishes
to participate in selecting a National Representative, the selection
shall be made by a consensus of these groups.
b. Selected by the dominant nuclear society within the country;
in the case that more than one such organization exists, the selection
shall be made by a consensus of these groups.
c. If neither of the previous types of organizations exists, the
Board shall have the power to nominate and approve a national representative
for a given country
B. Members At-Large: The Members At-Large shall be elected by all
participants at a general Congress Meeting. Any person active in
IYNC, even if not present at the general Congress meeting, is an
eligible candidate for a Member At-Large position. This election
will be a secret-ballot election coordinated by the Executive Secretary.
It shall be the responsibility of the Executive Secretary to produce
a pamphlet that introduces the candidates and distribute it at the
Congress. Additional candidates may be added to the ballot up until
the day before the election is scheduled. All young-professional
and student attendees of the Congress meeting will vote for up to
20 candidates for the Member At-Large position. The 20 candidates
receiving the most votes will be elected as Members At-Large. These
new board members assume their office at the close of the general
Congress meeting.
C. Elected Officers: With the exception of the Network President,
the elected officers shall be elected by the incoming Board within
3 months of completion of the general Congress meeting. The Network
President shall be elected at each Congress by a vote of the incoming
National Representatives and General Co-Chairs of the previous General
Congress Meetings only. Candidates for officers must have been active
with IYNC activities for a minimum of one year, or have participated
in a general Congress meeting. The election of the Executive Secretary
and Treasurer may be held electronically and coordinated by the
Executive Secretary currently in office, except in the case that
the Executive Secretary is running for reelection; in this instance,
the Network President shall coordinate the election. The candidate
receiving the most votes will be declared the winner. New officers
will be announced no later than 3 months following the general Congress,
with the new officers assuming their positions on January 1 or immediately
following completion of the election, whichever is later.
D. Appointed Officers: The incoming Network President selects the
appointed officers. The new appointed officers shall take office
on the same date as the other officers.
3. General IYNC Committees
1. Committees shall be established on an ad-hoc basis, and may
be composed of any IYNC Participants.
GENERAL CONGRESS MEETINGS
1. General Congress Meetings are known as "IYNC2000", "IYNC2002",
"IYNC2004", etc. The general Congress meetings are sponsored by
IYNC every two years in different locations. In the event that it
is not possible to hold a Congress in a specified year, the Board
shall determine how to resolve the situation.
2. Selection of Location
The selection of location for each General Congress meeting will
be made from proposals submitted by hosting organizations. The outgoing
Board will make the selection based on the key factors of geographical
diversity and the strength of local sponsoring organization.
3. Congress Executive Committee
A. A Congress Executive Committee will be formed for each general
Congress meeting ("the Ex-com"). The Ex-com will consist of the
following positions:
- Network President as General Co-Chair
- General Co-Chair from local country
- Technical Program Chair
- Publications Chair
- Finance Chair
- Public Relations Chair
- Registration Chair
- Corporate Sponsorship Chair
Additional members can be added to the Ex-com as needed. Volunteer
members of the Ex-com are recruited by the Network President and
General Co-Chair, with the goal of forming an internationally balanced
committee. The final composition of the Ex-com is approved by the
Board.
4. Local Organizing committee
An Organizing sub-committee will be formed with local members to
handle all logistical arrangements. The General Co-chair from the
local country is the chair of this sub-committee.
5. Financial Arrangements
Each general Congress meeting has its own budget and is considered
separate from the Network. A separate bank account will be opened
in the host country with funds kept in the most appropriate currency
(which may or may not be the local currency). The Network will provide
initial financing to be repaid at the conclusion of the general
Congress meeting. The budget for the general Congress Meeting must
be approved by the Board. Any substantial changes must be re-approved
by the Elected Officers.
Details of profit sharing and acceptance of the responsibility
for potential losses shall be subject to an individual agreement
between the Board and the sponsoring organization.
FISCAL ARRANGEMENTS
1. IYNC shall be operated as a not-for-profit organization. No
dues or subscription is required for membership in IYNC.
2. The fiscal year of the IYNC shall coincide with the calendar
year.
3. IYNC will accept financial contributions from international
organizations, but solicitation and acceptance of such contributions
shall be limited to those activities that are consistent with the
objectives of IYNC.
4. No part of the net earnings of IYNC shall inure to the benefit
of, or be distributable to, its members, officers or other private
persons, except that IYNC shall be authorized and empowered to pay
reasonable compensation for services rendered and expenses incurred.
The IYNC can also make payments and distributions in furtherance
of the purposes set forth in this paragraph.
No substantial part of the activities of IYNC shall be propaganda
or lobbying to influence legislation, and IYNC shall not participate
or intervene in (including the publishing or distribution of statements)
any political campaign on behalf of any candidate for public office.
Notwithstanding any other provisions of these bylaws, IYNC shall
not carry on any other activities not permitted to be carried on
(a) by an organization exempt from Federal income tax under section
501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding
provision of any future United States Internal Revenue Law) or (b)
by an organization, contributions to which are deductible under
Section 170(c)(2) of the Internal Revenue Code of 1954 (or the corresponding
provision of any future United States Internal Revenue Law).
DECISIONS
1. The Board shall strive to make all decisions by consensus. When
a consensus is not feasible, decisions shall be made up by a simple
majority vote of the Board. Decisions may be made electronically
or at any meeting announced to all members at least 45 days in advance.
a. A quorum is defined as one-half of the Board present in person
or by proxy. In the absence of a quorum, a deciding vote will be
held within 7 days of the failure to achieve quorum. All Board members
will be given a minimum of 5 days notice of the deciding vote and
the decision will be made by a two-thirds majority vote of those
Board member who vote, regardless of considerations of quorum.
b. A proxy vote requires proof either in writing or a reproducible
electronic communication clearly specifying the intent to assign
a proxy vote.
c. When a vote of the Board of Directors is required, the vote
of all Board members shall count as 1 vote.
d. A given person may be a National Representative while holding
another position on the board, but may only cast a single vote.
CHANGES TO THESE BYLAWS
1. These Bylaws may be amended at any regular meeting of the Board
or by electronic conferencing by two-thirds majority vote of National
Representatives provided that a quorum is reached and that the amendment
be submitted in writing to all members of the Board at least 30
days in advance of the vote.
DISSOLUTION
1. Upon the dissolution of IYNC, assets shall be distributed to
another organization pursuing similar goals. If that organization
is based in the United States, such organization will be exempt
under Section 501(c)(3) of the Internal Revenue Code, for one or
more exempt purposes within the meaning of that Section of the Code
or corresponding section of any future federal tax code. If that
organization is based outside the United States, the organization
will have a comparable status in its home country.
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