Please visit this page regularly as the situation is still evolving.

General recommendations

Due to the influence of COVID-19, ALL foreign nationals/people willing to enter Japan need a visa newly issued by Embassies or Consulates or Consular Offices of Japan. To apply for a visa, you must submit the required documents for visa application and your hosting organization’s certificate for ERFS (Enters, Returnees Follow-up System) registration to the Japanese overseas establishments in your country/region. The IYNC will provide the necessary materials including the ERFS certificate and support to conference registrants if VISA application is required. Please choose the “require VISA and ERFS support” when registering for the conference. We will contact you for further requests afterward.

* Please note that you will need to register in due time if a visa is needed. Registration will be open in a few weeks. Once you finish registration and payment, we will communicate with you for visa application. (At registration, you will be asked about the necessary information for visa application.)

If you have any urgent issue1 that you have to apply visa before registration, please e-mail to IYNC2022_VISA@aesj.or.jp with the below information2. In some cases, you may be asked to submit the proof that you are willing to attend the conference.

1Long business trip for another country or its visa application prior to attending IYNC2022, etc.

2 Necessary information for visa application (You may be asked further information depending on your home country.)

  • Your name
  • Nationality
  • Birthday(YYYY/MM/DD)
  • Your passport number
  • Gender
  • Date of (planned) arrival day
  • Your email address
  • Name of place to stay
  • Address of place to stay
  • If you have an airplane ticket and a copy of your passport, they are helpful to our application processing.

**According to the Japanese government web-site, “the time required from visa application to visa issuance is 5 working days from the day following the date of receipt of the application, provided that there is no particular problem with the content of application. If there is any problem with the content of the application, the Embassy/Consulate General transmits the application to the Ministry of Foreign Affairs in Tokyo for further examination. In such cases issuance of a visa may take more than a month. Visa applicants are reminded to apply early for their visa, well in advance of the anticipated travel date.” (Full sentence is available here) https://www.mofa.go.jp/j_info/visit/visa/procedure/day.html

*** An application for visa is made by the applicant him/herself at the Japanese Embassy / Consulate General with jurisdiction over the area in which the applicant lives or those with jurisdiction over the country of which the applicant’s passport is issued. In some cases the application may be made by an accredited travel agent that has been approved by the Japanese Embassy / Consulate General.

**** Information on visas and entry is subject to change depending on the status of COVID-19 infection in Japan. Please be sure to check the website of the Japanese Embassy or Consulate-General in your area of residence for the latest information before applying. To find the Japanese Embassy or Consulate-General with jurisdiction over your area, please click on the link below.

https://www.mofa.go.jp/region/index.html

Entering Japan

1. VISA

As mentioned above, as of June 16th, 2022, all foreign visitors, regardless of nationality, require visa to enter Japan. The following documents are required and please visit the below link for further details.

https://www.mofa.go.jp/ca/fna/page22e_000921.html

https://www.mofa.go.jp/j_info/visit/visa/index.html

Required documents to be prepared by Conference registrants

  • Passport
  • VISA application form
  • Photograph
  • ERFS Certificate (prepared by IYNC 2022)
  • Other necessary documents (please check the website of the Japanese Embassy in your area)

Required documents to be prepared by Host organization (IYNC2022)

  • Letter of Invitation
  • Stay Schedule
  • Letter of Guarantee
  • ERFS Certificate
  • Other necessary documents

2. Certificate of inspection for COVID-19 within 72 hours before leaving the country

Please refer to the following link for the certificate of inspection.

Information and Certification form from Ministry of Health, Labor and Welfare of Japan:

https://www.mhlw.go.jp/stf/covid-19/border_test.html

Quarantine period after entering Japan

Please be sure to read the information in the link below before entering Japan, as it is important information regarding the quarantine period after entry into Japan.

https://www.mhlw.go.jp/stf/covid-19/bordercontrol.html

Your quarantine depends on the classification of the country/region (“red,” “yellow,” or “blue”) of your stay within 14 days before arriving in Japan, and your vaccination status. Please check which group you belong to by following the link below.

https://www.mhlw.go.jp/stf/covid-19/border_category.html

Vaccination certificate can be approved only valid vaccines by the Japanese government. See the type of vaccines approved from the link below.

https://www.mhlw.go.jp/stf/covid-19/border_vaccine.html

Return to your home country

As the measures for returning to your country/economy from Japan, please check your country/economy’s updated information.

PCR testing may be required before leaving Japan. It is strongly recommended to check the regulations in your country.